Government contract accounting designed for readiness
We develop government-contract accounting systems around applicable requirements. SF 1408 readiness support, FAR Part 31 alignment, and setup for your specific contract type. Starting at $2,995/month for outsourced GovCon accounting.
The foundation of successful government contracting
A well-designed government-contract accounting system is where a strong federal contract engagement begins. Our GovCon advisors help contractors design, implement, manage, and maintain accounting systems that support cost accumulation, labor distribution, indirect cost allocation, and financial reporting around applicable government requirements. Whether you use QuickBooks Online, ADP, Gusto, or another platform, we help establish processes and internal controls that support contract performance and audit readiness.
Track labor around applicable government requirements
Timekeeping that supports FAR Part 31 requirements. No spreadsheets. No guesswork. Just a clear audit trail for every hour charged to a government contract.
Timekeeping records built for review
Daily labor entries with proper allocation to direct and indirect cost pools.
Labor distribution by contract
Hours map directly to contract numbers, task orders, and indirect pools automatically.
Audit-ready time records
Each entry stamped with date, clock-in time, and direct project justification.
Policy enforcement built in
No overtime without pre-approval. No charging indirect labor to direct contracts.
Real-time compliance checks
System flags unallocated time, missing justifications, and splits before submission.
From assessment to audit-ready: how we build your system
Every engagement starts with a baseline review of your current accounting software, payroll platform, chart of accounts, job costing structure, and internal controls. We identify readiness gaps around applicable government-contract requirements and deliver a customized implementation roadmap.
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Clear financial reporting
One clean financial report helps keep a review focused and contained.
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Fewer unanswered questions
Reports organized around FAR Part 31 principles help reduce follow-up questions.
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Consistent system design
A consistent reporting structure used from day one helps limit retroactive corrections.
Ahead of the review, we help you find out what needs attention.
A readiness review helps you identify areas that need attention before government review. We help trace every dollar from time entry to final bill.
Cost segregation
Direct and indirect costs separated by FAR Part 31 rules, not by habit.
Job cost accounting
Every contract gets its own cost profile. No commingling, no guesswork.
Labor distribution maps
Charged to the right project at the right rate. We verify every hour.
Timekeeping controls
Daily entries, supervisory approval, and no retroactive changes without a trail.
General ledger review
Account structure, journal entries, and reconciliations checked against the disclosed accounting system.
Billing & audit trail
Invoice support, backup documentation, and a traceable path from cost to claim.
Is your QuickBooks setup audit-ready?
A QuickBooks Online instance built for a commercial business rarely passes DCAA scrutiny. We assess yours against FAR Part 31 requirements and flag what needs to change.
Chart of accounts design
We restructure your COA to segregate direct, indirect, and unallowable costs. Each account gets a purpose that matches the contract structure.
Indirect cost pools
Fringe, overhead, G&A — we verify your pools are calculated correctly and that allocation bases match your actual operations.
One system. Three platforms. Zero gaps.
Payroll data flows cleanly from ADP, Gusto, or Paychex into your DCAA-compliant accounting system — no re-entry, no errors.
Labor distribution mapped
We configure your payroll exports to assign hours to the correct contracts and indirect pools — automatically.
Payroll reconciliation
Each payroll run is reconciled against timekeeping records before posting to your books.
Indirect labor coding
Indirect time is coded correctly — no mischarges that trigger audit findings.
Compliant billing data
Your payroll feeds directly into billing rate calculations and invoicing — audit-ready from the start.
Trace Every Dollar Back to the Task Order
Every dollar charged to a contract needs a clear trail. We build job cost systems that trace direct labor, materials, and ODCs back to the task order, not just the project.
Contract setup that sticks
FAR-compliant chart of accounts mapped to each contract, before you charge a single hour.
Project coding that works
Labor, materials, and ODCs tagged by project and task order so nothing falls through a gap.
Direct labor and material tracking
Real-time capture of hours and dollars against each contract, with DCAA-compliant source documents.
ODC tracking without the mess
Travel, supplies, and subcontractor costs coded to the right task order at the point of entry.
Task order profitability reports
See which task orders perform and which bleed margin, with variance reports that flag problems early.
Your fringe, overhead, and G&A pools — built for DCAA scrutiny
We develop allocation bases, calculate monthly rates, analyze variances, and reconcile final rates so your indirect costs pass audit every time.
Let us handle your monthly GovCon accounting
General ledger, reconciliations, AP/AR, billing, payroll, labor distribution, and monthly financial statements — all DCAA-ready.
General ledger & reconciliations
Accurate GL maintenance plus monthly bank and account reconciliations for audit-ready books.
AP/AR management
Invoice processing, payment tracking, and accounts receivable follow-up, compliant with FAR Part 31.
Contract billing & WAWF
Monthly contract billing via WAWF PIEE, with proper supporting documentation for DCAA review.
Payroll reconciliation
Reconcile payroll to timesheets and labor distribution reports, ensuring direct/indirect cost segregation.
Labor distribution
Weekly or biweekly labor allocation by contract, task order, and indirect pool for accurate job costing.
Financial statements
Monthly P&L, balance sheet, and job cost reports, formatted for internal review and DCAA inquiries.
The DCAA playbook for internal controls
We build segregation of duties, approval workflows, and accounting policy manuals that satisfy DCAA requirements. Every control is documented and testable.
Segregation of duties
No single person controls a transaction from start to finish. We define roles for initiation, approval, and recording so every entry has a cross-check.
Approval workflows
Purchase orders, journal entries, and expense reimbursements each require specific sign-offs before any financial action is taken.
Audit readiness is designed in from day one
Mock reviews, policy checks, and corrective action plans — prepared ahead of government review to strengthen audit readiness.
Mock audit reviews
We run a simulated DCAA audit on your system and people — before the real one arrives.
Accounting policy manuals
Written and maintained around applicable Part 31 principles, with clarity.
Labor charging tests
We trace actual time entries to project codes so you can see how they flow before review.
Auditor interview prep
We help your team prepare to answer questions clearly.
Corrective action plans
If a weakness is identified, we help document a fix, timeline, and owner.
Accounting system readiness assessments
Evaluate your current system against applicable FAR Part 31 and CAS requirements.
QuickBooks Online reviews
Confirm your chart of accounts and job costing are organized for review.
Accounting system design
Design a system around applicable government-contract accounting requirements to support SF 1408 readiness.
Payroll and labor reviews
Verify labor distribution, timekeeping, and indirect cost coding.
Job costing and indirect rates
Track direct labor, materials, and ODCs with accurate rate calculations.
Internal controls setup
Implement segregation of duties, approval workflows, and policy manuals.
Monthly GovCon accounting
Outsource GL, reconciliations, billing, and financial statements.
One set of books built for audits
A system organized for review helps limit scrambled year-end adjustments and gives you clearer labor cost visibility from day one. Aligning with FAR Part 31 principles is built into how the system runs.
Important notice regarding our services
GovCon Interactive LLC provides consulting, implementation, outsourced accounting, bookkeeping, payroll coordination, compliance, and management advisory services. We assist management in designing, implementing, and maintaining accounting systems, payroll processes, indirect cost structures, and internal controls intended to support government contracting requirements. We do not perform financial statement audits, reviews, examinations, agreed-upon procedures, or other attest engagements, and we do not issue audit opinions, assurance reports, or certifications that an accounting system is "DCAA approved" or compliant. Responsibility for the company's accounting records, financial statements, payroll, internal controls, and regulatory compliance remains with management.
A DCAA-compliant accounting system, built for your contracts
Schedule a consultation to set up DCAA accounting and payroll that passes an SF 1408 review on the first try.